Microsoft Flow: Creating Team Flows

Posted by EPC Group on Feb.15, 2017 9:53 pm

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Microsoft Flow: Creating Team Flows

By the Microsoft Product and Advisory Team

Create a team flow by specifying one or more other people in your organization as owners, who can perform these actions:

  • View the flow’s history (that is, each run).
  • Manage the properties of the flow (for example, start or stop the flow, add owners or update credentials for a connection).
  • Edit the definition of the flow (for example, add or remove an action or condition).
  • Add and remove other owners (but not the flow’s creator).
  • Delete the flow.

If you are the creator or an owner of a flow, you will find it listed on the Team flows tab of the Microsoft Flow portal. Team flows are also tagged with Team Flow, so you can easily find them among your other flows on the My flows tab of the Microsoft Flow portal:

Note:

Shared connections can be used only in the flow in which they were created.

Owners can use services in a flow but not modify the credentials for a connection that another owner created.

Prerequisites

To create a team flow or add/remove an owner from a team flow, you must have a paid Microsoft Flow plan and be the creator or an owner of a flow.

Create a team flow

Follow these steps to create a team flow or to add more one or more owners to a team flow.

  1. Sign in to the Microsoft Flow portal, and then select My Flows.
  2. Select the people icon for the flow that you want to modify:

  3. Enter the name, the email address, or the phone number of the person or group that you want to add as an owner:

  4. In the list that appears, select the user whom you want to make an owner:

    The user or group that you specified becomes an owner of the flow:

    Congratulations — your team flow has been created!

Remove an owner

Important:

If you remove an owner whose credentials are being used to access one or more services in the flow, you may need to update the credentials for those services so that the flow continues to run properly.

  1. Select the people icon for the flow that you want to modify:

  2. Select the Delete icon for the owner that you want to remove:

  3. In the confirmation dialog box, select Remove this owner:

  4. Congratulations — the user or group that you just removed is no longer listed as an owner of the flow:

Embedded and other connections

Connections used in a flow fall into two categories:

  • Embedded — These connections are used in the flow.
  • Other — These connections have been defined for a specific flow but aren’t used in it.

If a connection is no longer being used in a flow, that connection will appear in the list of Other connections, where it remains until an owner includes it in the flow again.

The list of connections appears under the list of owners in a flow’s properties: